MADE WITH MAX EVENT VENDOR TERMS & AGREEMENT
By participating as a vendor at a Made With Max event, you agree to the following terms and conditions. Failure to comply with these terms may result in removal from the event without a refund and may impact future participation.
1. Certificate of Insurance (COI)
All vendors are required to provide a Certificate of Insurance (COI) with a minimum liability coverage of $1,000,000, listing Made With Max, LLC as an additional insured. The COI must be submitted no later than [insert deadline] prior to the event.
2. Site Clean-Up & Waste Disposal
Vendors are responsible for maintaining the cleanliness of their designated area. All trash, debris, and materials must be removed at the end of the event. Vendors who fail to clean up their site may be subject to a cleaning fee of up to $100, which will be deducted from any future participation or billed separately.
3. Vendor Conduct & Neighbor Relations
Vendors are expected to maintain professionalism and be courteous to other vendors, event staff, and attendees. Any behavior deemed disrespectful, disruptive, or aggressive will not be tolerated and may result in immediate removal from the event without refund.
4. Non-Compete Consideration
Made With Max reserves the right to limit vendors selling or offering similar products/services to ensure a diverse and successful marketplace. While exclusivity is not guaranteed, we strive to prevent direct competition between vendors in the same category. Vendor placement and category approvals will be at the sole discretion of event organizers.
5. Refund & Cancellation Policy
All vendor fees are non-refundable, including in cases of event cancellation due to unforeseen circumstances such as inclement weather, government restrictions, or other force majeure events. By signing up as a vendor, you acknowledge and accept this risk.
6. Compliance with Laws & Event Rules
Vendors must comply with all applicable federal, state, and local laws, including health and safety regulations. Vendors are also responsible for obtaining any necessary permits or licenses required for their operations.
7. Sales Tax Compliance
Vendors are responsible for collecting and remitting any applicable Florida state sales tax on their sales. Compliance with Florida tax laws is mandatory.
8. Food Vendor Requirements
Food vendors must comply with Florida Department of Business and Professional Regulation (DBPR) and local health department requirements, including obtaining the necessary licenses and food handling permits.
9. Weather Contingency
Florida weather can be unpredictable. Vendors should have contingency plans for securing their booths and merchandise in case of extreme weather such as high winds or heavy rain. Made With Max is not responsible for damages due to weather conditions.
10. Electrical & Fire Safety
If vendors require electricity, all extension cords and electrical equipment must meet safety standards. Vendors must comply with local fire safety regulations and have appropriate fire extinguishers if necessary.
11. Security & Overnight Storage
If the event spans multiple days, vendors should clarify whether they can leave items overnight and if security will be provided. Made With Max is not responsible for lost or stolen items.
12. No Counterfeit or Prohibited Goods
Vendors are strictly prohibited from selling counterfeit, illegal, or prohibited goods. Violation of this policy will result in immediate removal from the event without refund.
13. Alcohol Sales
Vendors selling alcohol must have the proper licensing and comply with Florida state liquor laws. Failure to adhere to legal requirements may result in removal from the event.
14. Liability & Indemnification
Made With Max, LLC, its organizers, staff, and affiliates are not responsible for any lost, stolen, or damaged property. Vendors agree to indemnify and hold harmless Made With Max, LLC from any claims, liabilities, damages, or expenses arising from their participation in the event.
15. Event Setup & Breakdown
Vendors must adhere to designated setup and breakdown times as communicated prior to the event. Early teardown is not permitted unless authorized by event staff.
By participating in the event, you acknowledge that you have read, understood, and agreed to these terms and conditions. Failure to comply may result in forfeiture of future vendor opportunities with Made With Max.